Guidelines for Appealing the Annual Performance Review

The purpose of these guidelines is to provide information and procedures that university employees should follow if they disagree with a performance review.  These guidelines also provide procedures that managers and reviewers (the person to whom the manager reports) should follow to address an appeal.


How does an employee file an appeal?

  1. An employee who disagrees with a performance review must first file a written request for reconsideration within 10 business days of receiving the review.  The written request must be sent to the manager who completed the review. The written request may be an email to the manager and the employee should copy VCU Employee Relations at emprel@vcu.edu.
  2. Upon receipt of the request, the manager should notify their HR Professional and VCU Employee Relations at emprel@vcu.edu and should schedule a meeting with the employee to discuss the basis of the appeal. The manager will provide a written response to the employee within 10 business day of receiving the written appeal. The written response shall indicate one of the following: 
    • Manager affirms the original performance review;
    • Manager may revise the evaluation in whole; or
    • Manager may revise the evaluation in part.
  3. If the employee’s disagreement with the performance review cannot be resolved with the manager or if the manager fails to respond to the request for reconsideration within 10 business days, the employee may file a written appeal with the reviewer (the person to whom the manager reports) within 10 business days of receiving the manager’s response.
  4. The reviewer may schedule a time to meet with the employee and the manager to discuss the basis of the appeal. The reviewer will issue a written decision to the employee, with a copy to the manager. The written response shall indicate one of the following:

    • Reviewer affirms the original performance review;
    • Reviewer may revise the evaluation in whole; or
    • Reviewer may revise the evaluation in part.

 

The Reviewer’s decision concludes the appeals process.

Note: Performance reviews are not subject to any further review and are not grievable.  If an employee believes that the manager has violated policy or law in giving a performance review, the employee should contact VCU HR.